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OA LodgeMaster Users,


The OA LodgeMaster Team is excited to announce the release of the new unit election request portal! The unit election request portal, announced earlier this year at Momentum Spark, allows unit leaders to request their Order of the Arrow unit election electronically via a secure online portal within OA LodgeMaster. We have modified the Election Scheduling Request and Election Scheduling Reminder emails to include links to the new request portal. Lodges can immediately take advantage of the new portal by enabling the Election Scheduling Request and Election Scheduling Reminder emails within the new Inductions Module. If your Election Scheduling Request email has already been sent, the new portal's links will be included in the Election Scheduling Reminder emails. The scheduling links can also be found within the election scheduling dialog box from the Visit & Election Management grid. 


In addition to the release of the election request portal, the OA LodgeMaster Team has released a few additional new features within the Lodge Client. 


  1. We have added the ability for lodges to import candidates into the new inductions module. Once a unit has scheduled their election you will have the ability to import eligible candidates from a CSV/Excel file. 
  2. Added BSA ID duplicate checking when approving posted elections. When Lodge Administrators approve an election, they will now see a message indicating duplicate BSA IDs found. Before an election can be approved all duplicate matches must be resolved. 
  3. Removed the mailing address required fields when adding eligible candidates. We want the new induction tools to be as accessible as possible. Based on community feedback we have removed this requirement. 


Lastly, we want to thank everyone for their support in 2020. We know that every lodge faced unprecedented challenges in 2020. We hope that you find value in these new tools and can use them going into 2021 to rebuild, strengthen and grow your lodge. 


Go to https://lodgemaster.oa-bsa.org to access the online Lodge Client, view documentation, submit support and feature requests. 


Wishing you a happy and healthy New Year,

 The OA LodgeMaster Team

What If I Have Questions?
Please submit a ticket on the help desk if you have any questions. You can submit a ticket online (http://confluence.oa-bsa.org/display/OALMLC) or via email at support@lodgemaster.oa-bsa.org. Please do not contact a member of the LodgeMaster team directly.





OA LodgeMaster Users,

The OA LodgeMaster Team has been working on many different projects, including beginning to enable all of the automated induction emails. Today, we are excited to announce that we have enabled the first batch automated emails within the new inductions module! Beginning today the Election Scheduling Request, Election Scheduling Reminder, Election Scheduling Confirmation, Election Preparation Message, and Election Preparation Reminder emails have been enabled.

If you have scheduled either the Election Scheduling Request or Election Scheduling Reminder email to send prior to 12/6/2020 you will need to reschedule these emails to send after 12/6/2020. Previously scheduled Election Scheduling Request emails will not send if the Send On date was before 12/6/2020. Election Scheduling Reminder emails scheduled to send including 12/6/2020 and later will be sent. We strongly recommend that you reconfigure your Election Scheduling Reminder email to be sent after your Election Scheduling Request email is sent. Otherwise, it may lead to confusion with your unit leaders. If you do not wish for automated emails to be sent do not configure the Send On date.

Lastly, we wanted to share with everyone an announcement we made at Momentum Spark. Due to resource limitations the development of the OA unit leader portal within Scoutbook and Internet Advancement has been delayed until 2021. The LodgeMaster Team realized that not having an electronic request portal for the 2021 election cycle would limit the ability for many lodges to use the new induction tools, so later this month we will be releasing our own request portal within OA LodgeMaster. Unit leaders will receive a link to a request portal where they will be able schedule their election electronically with their Lodge. Additionally, lodges will be able to upload candidate information. More details on the request portal will be released later this month.

Go to https://lodgemaster.oa-bsa.org to access the online Lodge Client, view documentation, submit support, and feature requests. 

Yours in Brotherhood,

The OA LodgeMaster Team


What If I Have Questions? 

 Please submit a ticket on the help desk if you have any questions. You can submit a ticket online (http://confluence.oa-bsa.org/display/OALMLC) or via email at support@lodgemaster.oa-bsa.org. Please do not contact a member of the LodgeMaster team directly. 



OA LodgeMaster Users,

The OA LodgeMaster Team is excited to announce the immediate release of version 4.5.0! We have added two new features in this release - the brand-new inductions module and phase one of the member portal! We have also fixed eight bugs and made four minor improvements. This version also includes an update to the offline Lodge Client.

Important notes about this release:

  • The new inductions module is intended to be used for your upcoming 2021 election season starting this fall or winter - lodges should plan to use the module when they begin their new election season. Lodges can also use the module for any elections you have not input or are still doing for 2020, but there is not an option to import past elections or candidates into the module.
  • The inductions module for some lodges may currently default to 2020, but if you want to setup inductions for the upcoming season starting this fall or winter, make sure to change the year on the dashboard to 2021. Once you cross the start date for your new election cycle, the year will automatically default to 2021.
  • The emails in the communication wizard are currently not running. We will be enabling the emails over the course of the next few weeks in batches. Lodges should begin configuring the email and letter templates now so that they are ready to go when we enable the emails. Lodges should look for the ‘Is Running’ flag to determine if we have enabled each email.
  • A new email type of ‘Lodge’ has been added and existing custom email types of ‘Lodge’ have been migrated to the new system type. The lodge email is intended to be used for a lodge provided email. The lodge email is used in the new member portal in the lodge contact form and communication templates in the new induction module.
  • The member portal is currently intended to only be used by newly elected candidates. Lodge Administrators can invite any member to use the portal, but the current functionality is designed for use by candidates. We would recommend that the number of non-candidates invited to the portal remains minimal and just for testing. Functionality for paying dues, registering for events, viewing membership cards, etc. will be added in 2021.
  • A new single sign-on (SSO) portal has been released to support the new member portal and future apps that use the ArrowID system. Users should update their bookmarks to https://portal.oa-bsa.org.
  • We would encourage everyone to review our webinar from August 19, 2020, where we demo the new inductions module as well as discuss the future of the module. The webinar slides and recording can be found here.
    A full list of bug fixes can be found on the LodgeMaster Documentation site. Go to https://lodgemaster.oa-bsa.org to access the online Lodge Client, view documentation, submit support, and feature requests.

Yours in Brotherhood,
The OA LodgeMaster Team


Reminder - 2019 Lodge Performance Management Program
The 2019 Lodge Performance Management Program (PMP) requirements and forms have been loaded into LodgeMaster. Lodges can track their year-end progress in real-time with the PMP Finish Line report.

Offline Client Support Policy
Beginning on November 30, 2020, the Offline Lodge Client will transition to only being available upon request. To gain access to the Offline Lodge Client after November 30, 2020, the designated Lodge Administrators for your lodge will need to submit a request. Requests will be reviewed by the OA LodgeMaster team and access will be granted based on need. Lodge Administrators should look for an email later this week containing details on how to request offline access.

Lodge Support Emails
Later this week, the designated Lodge Administrators for each lodge will receive an email with a link to update or submit a Lodge support email. A valid lodge support email is required for each lodge by September 30, 2020. Lodge support emails are included in the footer of every email sent via LodgeMaster and the new member portal along with the name(s) of your designated Lodge Administrators.


Important Reminders:

  • If you are running the offline program and have an older version (version 4.4.2 or earlier), you must upgrade to a newer version. You are no longer able to sync version 4.4.2 or earlier as of November 25, 2020. More information can be found here.
  • We have a new public feature voting site! The new feature voting site is a community-driven effort to discover the needs of our users. The new platform will allow you, our users, to submit enhancement requests and new feature requests directly to the LodgeMaster Team. Other users will then be able to vote on issues and add comments on the features they want to see added. Go to: http://lodgemaster-features.oa-bsa.org and login with your ArrowID to get started today!

What If I Have Questions?
Please submit a ticket on the help desk if you have any questions. You can submit a ticket online (http://confluence.oa-bsa.org/display/OALMLC) or via email at support@lodgemaster.oa-bsa.org. Please do not contact a member of the LodgeMaster team directly.





We are GO for launch! 

The OA LodgeMaster Team is excited to announce the launch of our new digital induction tools! We invite you to join us on August 19, 2020 at 8:00 PM EDT/5:00 PM PDT for our launch event. In this 90-minute webinar we will highlight features of the new tools, cover the project road map, and provide initial training for Lodge Administrators. In addition to our planned content we will have a Q&A session where we, the OA LodgeMaster Team, will answer your questions. We encourage anyone involved with inductions to join us for our launch webinar. This event won’t just be for LodgeMaster users! The launch event will be recorded and published online 12-24 hours after the conclusion of the event. Click the link below to register via Zoom. Once you complete your registration, you will receive an email confirmation with a link to join. Please note that preregistration via Zoom is required. We hope to see everyone on launch day!


REGISTER







OA LodgeMaster Users,

The OA LodgeMaster Team is excited to announce the immediate release of version 4.4.2! We have fixed 13 bugs from the 4.4.1 release. This version also includes a new updated offline version and completes the third and final phase of our system maintenance.

In version 4.4.1 we released our brand new BSA Unit Data Sync tool. In this release we have fixed several bugs in the new sync tool that will make using the tool a better experience. Users should no longer see unknown errors when running the sync and should see all units in their council as part of the export. We have also fixed an issue that prevented syncing clubs.

A full list of bug fixes can be found on the LodgeMaster Documentation site. Go to https://lodgemaster.oa-bsa.org to access the online Lodge Client, view documentation, submit support and feature requests.

Yours in Brotherhood,

The OA LodgeMaster Team



OA LodgeMaster Users,

Part 2 of the OA LodgeMaster maintenance is now complete. You can access the online lodge client by going to https://lodgemaster.oa-bsa.org and clicking the Lodge Client button. If you had a bookmark for the online Lodge Client, you will need to update the URL to https://lodgemaster-client.oa-bsa.org. The online lodge client has moved as part of our maintenance. If you use the offline lodge client, please continue reading for details on part 3 of our scheduled maintenance.

Maintenance Part 3 - Offline Lodge Client

Users of the offline lodge client must sync all local changes by 10:00 PM EDT on Tuesday, May 19, 2020. Failure to sync all local changes before 10:00 PM EDT on Tuesday, May 19, 2020 will result in a loss of data.  On Tuesday, May 19, 2020 beginning at 10:00 PM EDT the OA LodgeMaster team will complete part 3 of our maintenance. Part 3 brings improvements to the offline lodge client that will require users to download a new version of the offline lodge client. Users of the offline client will need to download and install version 4.4.2 which will be released on Wednesday, May 20, 2020. Once part 3 of our maintenance is complete and version 4.4.2 is ready to be installed, we will send an email out.

Thank you for your understanding and cooperation while we work to complete our required maintenance.

WWW,

The OA LodgeMaster Team


OA LodgeMaster will be unavailable beginning at 11:00 PM EDT on Friday, May 15, 2020 until 11:59 PM EDT on Saturday, May 16, 2020. During this time, the LodgeMaster Team will be performing part two of the infrastructure upgrades started during our previous maintenance window on May 9, 2020. Part two of the upgrade is expected to take a significant amount of time. Users should expect no access to LodgeMaster on Saturday, May 16, 2020. During the maintenance window, you will not be able to login to the LodgeMaster Online Lodge Client or perform a sync in the Offline Lodge Client. With lodge events across the country cancelled due to the ongoing COVID-19 pandemic, we are working to complete all needed maintenance before lodges begin operating events again. We hope this approach limits the impact these maintenance windows have on your day-to-day lodge management in LodgeMaster.

You can follow the status of the maintenance on the OA status page at https://status.oa-bsa.org. Once the maintenance is complete, we will post an update to the status page. In the event we need to extend the maintenance window for an unforeseen reason, we will communicate the extended maintenance window on the OA status page. Users of OA LodgeMaster are advised to subscribe to status updates to be alerted of changes to scheduled maintenance and of future maintenance events.


OA LodgeMaster Users,


Beginning on Wednesday, May 6, 2020, LodgeMaster, in partnership with the BSA, will begin syncing service hours directly from LodgeMaster to the BSA system. The BSA will be retiring the Good Turn for America (GTFA) service hour portal and all service hours for lodges will be entered via LodgeMaster. A nightly sync process will sync service hours from LodgeMaster to the BSA system. No changes are required on the part of the lodge.

Please note: All service hours for service dates in 2020 will be synced retroactively to the BSA system even if they were entered before May 6, 2020. Lodges should not send any 2020 service hours to their council for upload - all 2020 services hours entered in LodgeMaster will be automatically fed to the BSA system and be included in your council’s service hour numbers.


WWW,
The OA LodgeMaster Team


The OA LodgeMaster Team is excited the announce the release of our latest new feature – BSA Unit Data Sync!  This new feature released in Lodge Client version 4.4.1 enables lodges to sync unit data from the BSA system to your OA LodgeMaster lodge database. BSA Unit Data Sync will update unit designations, charter organization information, and the contact information for the unit Scoutmaster and Committee Chairman. 

The new sync tool is now enabled for all lodge’s and ready to use! Before using the new sync tool, we strongly recommend reviewing the documentation and watching the webinar recording where we demo the new tool. Running the tool without viewing the documentation could result in unintended data loss and data changes. Links to the documentation as well as the webinar recording are below. If you have questions please email: support@lodgemaster.oa-bsa.org.

Yours in Brotherhood,
The OA LodgeMaster Team












Thank you for joining us for our LodgeMaster Webinar – New BSA Sync Capabilities in LodgeMaster. We hope that you enjoyed the webinar and find the new Unit Data Sync tools useful. The webinar recording is now available along with the PowerPoint slides. Click here to view the webinar slides along with the slides and recordings of our previous webinars. To view the video recording click the button below. We look forward seeing everyone this summer at NOAC.













OA LodgeMaster Users,

The OA LodgeMaster Team is excited to announce the immediate release of version 4.4.1! We have fixed 10 bugs from the 4.4.0 release. Notable bug fixes include improvements to split transactions in the Finance Module, a couple bugs in the member editor UI, Unit of Excellence report improvements, and a couple updates to the offline client.

Coming Soon – BSA ScoutNET sync tools! We have added the ability to sync unit data directly from ScoutNET to your LodgeMaster lodge database! These new tools will be released next week after a webinar on Wednesday, April 29th. Due to the potential impact on your database we will not be enabling these tools until after our webinar. We felt it was important to provide training and have documentation available before turning these tools on. Webinar details can be found below.

These are just a few of the highlights from our release. A full list of improvements can be found on the LodgeMaster Documentation site with the link below. Go to https://lodgemaster.oa-bsa.org to access the online Lodge Client, view documentation, submit support and feature requests.

Yours in Brotherhood,

The OA LodgeMaster Team

The OA LodgeMaster Team is excited to announce our next webinar - New BSA Unit Sync Capabilities! The webinar will be held on Wednesday, April 29, 2020 at 9 PM EDT/6 PM PDT. As mentioned in the 4.4.1 release notes, we have added new BSA ScoutNET sync tools! These new tools will allow Lodge Administrators to sync unit data directly from the BSA membership management system to OA LodgeMaster. Join us on Wednesday for a deep dive into the new tools and learn how to use these new tools. We strongly recommend all Lodge Administrators attend the webinar or watch the recording prior to using the tools. The webinar will be recorded and published online 12-24 hours after the conclusion of the webinar. Click the button below to register via Zoom. Once you complete your registration, you will receive an email confirmation with a link to join. Please note that preregistration via Zoom is required. We hope to see everyone next Wednesday!










The NOAC Technology Software Support Team is looking for additional members to join our support team! The NOAC Technology Software Support Team is responsible for the development and onsite support of the conference app and many other technologies used during the conference. At NOAC, you’ll work at our support desk and or in the field providing direct support to conference delegates and staff members.

Arrowmen interested should be comfortable with technology and be able to provide support for iOS and Android devices. Support team members will assist delegates with resetting passwords, logging into the NOAC app, updating profiles, connecting to the university Wi-Fi, and general iOS and Android app troubleshooting. They will also help support other committee’s technology use at the conference. Arrowmen interested should apply through the National Order of the Arrow Event Registration System (NOAERS) selecting Logistics > Technology as your committee preference. 


The OA LodgeMaster Team is excited to announce an exciting opportunity at the National Order of the Arrow Conference, Hackathon at NOAC! The Hackathon at NOAC will be a two-day high energy opportunity for Arrowmen to focus on current and emerging technology in the Order of the Arrow. Beginning Thursday Hackathon participants will be exposed to training from industry experts, participate in hands-on labs, and the traditional “Hackathon” competition. 

Arrowmen interested in the Hackathon should register beginning on April1st for the activity in NOAERS. Hackathon participants will need to provide their own laptop and should have some level of technology experience prior to attending. There is no additional cost to participate in the Hackathon. For more information and to sign up for this first ever Hackathon at NOAC click the link below!


The LodgeMaster Team will once again be offering training sessions at NOAC! Our first training session will be designed for our new users covering the basics of LodgeMaster. This class will be offered twice as a 60-minute session.  The second class, offered once as a 3-hour session, will focus on the new digital induction tools and the future of the LodgeMaster Project.  The 2nd class will be geared towards our advanced users and those more heavily involved in LodgeMaster Management as well as the Lodge Key-3. Registration for both classes will be handled through NOAERS opening April 1st! Training dates and times will be available in NOAERS closer to the conference. Reply to this email with questions. We hope to see you all there!


LodgeMaster – In-Depth Basics For Managing Your Lodge

Join us for an introduction and in-depth tour of everything LodgeMaster has to offer for a lodge. New users and those not super comfortable with the program should definitely attend. We’ll walk through some basics, then show how to manage members, create and manage events, and more.

LodgeMaster – New Inductions Tools & Future Member Portal

All LodgeMaster users are invited to join us as we unveil the new digital inductions tools available through LodgeMaster to all lodges. We’ll talk about unit election and visit management, the new unit leader portal, and the new candidate portal. We’ll also talk about our future plans for the rest of 2020 and into 2021, including a new portal for all members to manage their information and make payments. There will also be plenty of time for questions and to discuss ideas with the team at the end.




OA LodgeMaster Users,

The OA LodgeMaster Team is excited to announce the immediate release of version 4.4.0! We fixed 12 bugs and made 6 improvements. In addition to the noticeable bug fixes and improvements, we’ve begun work on the new inductions tools which are scheduled to be released this year at NOAC.

A few important things to note about the 4.4.0 update:

  1. We’ve added the ability to upload a lodge logo and your lodge secretary signature in lodge configuration. The lodge logo will be used in the the future on some reports and letters. The secretary signature will be used in the future on membership cards to replace the current text signature. You can begin uploading these today but the logos wont be used until a future release.
  2. We’ve added permissions for the new inductions tools under user permissions. We’ve added these permissions now and they can be assigned to users, but they will not be used until the induction tools are released later this year.
  3. We’ve added fields for registration links for events which will be used in the future. We’ve also adjusted the event flags to remove unused ones and add a new LLD flag.
  4. We have rebuilt the unit communications section in the unit editor to simply use – there are now pre-defined communication types and forms on contact, plus we have added a new notes field. All previous data was migrated to the new fields.

These are just a few of the highlights from our release. A full list of improvements can be found on the LodgeMaster Documentation site.

Go to https://lodgemaster.oa-bsa.org to access the online Lodge Client, view documentation, submit support and feature requests.

Yours in Brotherhood,

The OA LodgeMaster Team

On Wednesday, January 15, 2020 the OA LodgeMaster team will be updating both the online and offline Lodge Client to version 4.4. Users should expect downtime on Wednesday afternoon while we perform the upgrade. The upgrade to 4.4 will begin at 1:00 PM EST and last approximately 5 hours. In version 4.4 we have made database changes that require you to re-download the offline database. Please read the Offline Client Update Instructions below if you use the offline Lodge Client. You can check the status of the update on the OA status page at https://status.oa-bsa.org. Once the upgrade is complete, we will post an update to the status page. 

Offline Client Update Instructions

Offline Lodge Client users will need to sync before running the offline 4.4 installer. You will receive a warning message in the installer reminding you to sync before installing, this is very important, and you should make sure you have synced any changes before upgrading. Once you install and run version 4.4 your local database will be cleared and then updated with the new database structure and your lodge data will be downloaded again. Please let all your users know this important note. Failure to perform a sync prior to updating to 4.4 will result in the loss of data. The LodgeMaster team is unable to recover lost data. 

OA LodgeMaster Users,

The OA LodgeMaster Team is excited to announce the immediate release of version 4.3.1! We fixed 27 bugs and made 9 improvements. In version 4.3.1 we focused on making the user experience better. We made many behind the scenes improvements to email, fixed several bugs within finance, and made improvements to user account management.

We’ve added an improved grid to the email module display email statistics. Lodge Admins can now view detailed delivery information including unique opens, click rates, and search by delivered address for sent emails. Other enhancements include new alerts when a message is approved/rejected, improved email scheduling, and sent email grid sorting. We’ve also fixed an issue that prevented Lodge Admins from reactivating user accounts.

These are just a few of the highlights from our release. A full list of improvements can be found by clicking the button below.

Go to https://lodgemaster.oa-bsa.org to access the online Lodge Client, view documentation, submit support and feature requests.

Yours in Brotherhood,

The OA LodgeMaster Team