The following table reflects the current status of all available automated emails in the Inductions Module. Lodges have the ability to enable or disable system enabled emails based on the Lodge Configurable Enabled/Disabled column. Lodge Administrators should review the criteria and be familiar with the automated emails. Email support@lodgemaster.oa-bsa.org for support. 

Updated: 7/6/2021

EmailDescription Criteria/Notes

System Enabled

Lodge Configurable Enabled/Disabled 
Election Scheduling RequestRequest to unit leaders to schedule an election.
  • Sent to all unit leaders based on unit contact information in LodgeMaster.
(tick)

(tick)

Election Scheduling ReminderReminder to unit leaders who have not scheduled an election.
  • Sent to unit leaders based on unit contact information in LodgeMaster.
  • Sent to any unit who has not scheduled or declined an election.

(tick)

(tick)
Election Scheduling ConfirmationConfirmation of election date sent to unit leaders after lodge has scheduled election.
  • Sent to unit leader contact entered in the election scheduling request. May or may not be the unit leader listed on the unit in LodgeMaster. 
  • Sent immediately after the election is scheduled by the lodge if election date/time has not already passed. 
  • Resent if election date is rescheduled to a future date. 
(tick)(error)
Election Preparation MessagePreparation message sent to unit leaders. Includes information about inputting candidates.
  • Sent to unit leader contact entered in the election scheduling request. May or may not be the unit leader listed on the unit in LodgeMaster. 
(tick)(error)
Election Preparation ReminderReminder to unit leaders about preparing for unit election and inputting candidates.
  • Sent to unit leader contact entered in the election scheduling request. May or may not be the unit leader listed on the unit in LodgeMaster. 
(tick)(error)
Election Recap MessageMessage to unit leaders after election to confirm results and provide adult nomination information.
  • Sent to unit leader contact entered in the election scheduling request. May or may not be the unit leader listed on the unit in LodgeMaster. 
  • Sent +1 day after unit election has been approved by the lodge.
(tick)(error)
Regular Follow-Up MessageRegular message sent to unit leaders with candidate status information.
  • Sent to all unit leaders based on unit contact information in LodgeMaster.
  • Sent to all units even if the lodge is not using the inductions module.
(tick)(tick)
Congratulations Letter To ParentCongratulations and informational letter sent to candidate's parent after election is announced.
  • Sent to candidate's parent contact once the election is approved by the lodge and announced.
(tick)(tick)

Congratulations Letter To Candidate

Congratulations and initial informational letter sent to candidates after election is announced.
  • Sent to candidate once the election is approved by the lodge and announced.
  • Invite to sign-up for the member portal is sent immediately following this email. 
  • Candidates must create an ArrowID to access the member portal. More information can be found here on the ArrowID claim process. 
(tick)(tick)
Callout Registration MessageMessage to candidates about upcoming callout ceremony and if required how to register.
  • Sent to candidates entered via the inductions module with a callout event set on their election results. 
  • Candidate announcement status must be announced or the announcement date must be before the date the message is configure to send as defined in inductions setup. 
(tick)(tick)
Callout Registration ReminderReminder to candidates about upcoming callout ceremony.
  • Sent to candidates entered via the inductions module with a callout event set on their election results. 
  • Candidate announcement status must be announced or the announcement date must be before the date the message is configure to send as defined in inductions setup. 
(tick)(tick)
Ordeal Registration MessageMessage to candidates about upcoming ordeal and registration information.
  • Sent to all candidates entered through the inductions module eligible for the upcoming ordeal event. *Includes those eligible for 24 months due to COVID-19 policy change. 
  • Sent to announced candidates only.
  • Events flagged as Ordeal will be included in the email as available ordeal induction events. 
  • If a chapter and lodge event start the same day, both the lodge and chapter event will be listed in the email. 
  • Email is sent regularly X days before each ordeal event as defined in inductions setup. 
(tick)(tick)
Ordeal Registration ReminderReminder to candidates about registering for upcoming ordeal.
  • Sent to all candidates entered through the inductions module not registered for the upcoming ordeal event(s). *Includes those eligible for 24 months due to COVID-19 policy change. 
  • Sent to announced candidates only.
  • Events flagged as Ordeal will be included in the email as available ordeal induction events. 
  • If a chapter and lodge event start the same day, both the lodge and chapter event will be listed in the email. 
  • Email is sent regularly X days before each ordeal event to candidates not registered as defined in inductions setup. 
(tick)(tick)
Ordeal Preparation MessagePreparation message sent to candidates before registered ordeal.
  • Sent to all ordeal candidates registered for an upcoming ordeal event 
  • Sent to ordeal candidates entered through the Inductions Module and outside the Inductions Module
  • Email is sent X days before the ordeal event the candidate registered for as defined in inductions setup. 
(tick)(tick)
Ordeal Welcome Message From Lodge ChiefWelcome message sent from lodge chief in days leading up to ordeal.
  • Sent to all candidates registered for the upcoming ordeal
  • Sent to ordeal candidates entered through the Inductions Module and outside the Inductions Module
(tick)(tick)
Message To Ordeal Candidates Who Did Not ShowMessage to ordeal candidates who were registered for an ordeal but did not attend.
  • Sent to all ordeal candidates registered for the upcoming ordeal who did not attend. 
  • Sent to ordeal candidates entered through the Inductions Module and outside the Inductions Module
(tick)(tick)
New Member Welcome MessageInitial welcome message to new member after ordeal.
  • Sent to all ordeal members who completed their ordeal at the previous ordeal induction event. 
  • Sent to ordeal candidates entered through the Inductions Module and outside the Inductions Module
  • The ordeal candidates must be graduated by the night before the configured number of days after the event the New Member Welcome Message is configured to be sent.

  • The ordeal graduation date must be between the start and end dates of the ordeal event. 

Example: New Member Welcome Message is configured to send 2 days after a ordeal induction event. Ordeal induction weekend is the 1st thru the 3rd. Graduation date must be between the 1st and the 3rd. The email will be sent on the 5th.

(tick)(tick)
New Member Follow-up MessageRegular message sent to new member for six months leading up to brotherhood.
  • Sent to all ordeal members who completed their ordeal at an ordeal induction weekend. 
  • Sent to ordeal members entered through the Inductions Module and outside the Inductions Module
  • Email is sent regularly on X day of the month as configured in the inductions setup. 
(tick)(tick)
Brotherhood Eligible MessageRegular message sent to new member six month to twelve months after ordeal.
  • Sent to all dues paid brotherhood eligible members entered through the Inductions Module and outside the Inductions Module. 
  • Events flagged as Brotherhood will be included in the email as available Brotherhood events. 
  • Email is sent regularly on X day of the month as configured in the inductions setup. 

(tick)


(tick)
Brotherhood Preparation MessagePreparation message sent to brotherhood candidates before registered event.
  • Sent to brotherhood eligible members who have registered for an upcoming brotherhood event. 
  • Sent to brotherhood eligible members including those entered outside the inductions module. 
  • Email is sent X days before the brotherhood event the candidate registered for as defined in inductions setup. 

(tick)

(tick)
Message To Brotherhood Candidates Who Did Not ShowMessage to brotherhood candidates who were registered for an event but did not attend.
  • Sent to brotherhood eligible candidates who registered for the brotherhood event but did not attend.
  • Attendance is counted as checking-in for the brotherhood event. 
  • Email includes upcoming events flagged as brotherhood induction events. 
  • Sent to brotherhood eligible members who did not attend the event including those entered outside the inductions module. 
(tick)(tick)
Brotherhood Congratulations MessageInitial congratulations message to new brotherhood members after completing ceremony.
  • Sent to new brotherhood members who complete their brotherhood. 
  • Sent to new brotherhood members including those entered outside of the inductions module
  • The eligible Brotherhood candidates must be graduated by the night before the configured number of days after the event the welcome email is to be sent.

  • The brotherhood graduation date must be between the start and end dates of the brotherhood event. 

Example: Brotherhood Congratulations Message is configured to send 2 days after a brotherhood induction event. Brotherhood induction weekend is the 1st thru the 3rd. Graduation date must be entered on their membership record (manually or via the graduation wizard) by the 4th. The email will be sent on the 5th.

(tick)(tick)

Member Portal ArrowID Claim Process 

  • An invite to join the member portal will be sent immediately following the Congratulations Letter To Candidate email. Refer to here for details on when the Congratulations Letter To Candidate email is sent. 
  • An invite to join the member portal will be sent immediately following the New Member Welcome Message and the Brotherhood Preparation Message if the member does not already have a claimed member portal account. 



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